Teaching and Admin Staff
Of CO2 Saved Annually
Sheets Of Paper Saved
Bunbury Cathedral Grammar School was established in 1972 and holds the distinction of being the first independent Anglican co-educational day and boarding school offering early learning to secondary education in rural Australia.
Situated in a semi-rural suburb south of Bunbury, Bunbury Cathedral Grammar School is committed to providing a comprehensive education to over 750 students. It aims to develop resilient, resourceful and capable young individuals with the help of a dedicated staff of 190 education professionals.
Bunbury Cathedral Grammar School found a challenge in inefficiencies in its accounts payable processes. The school's finance department struggled with outdated paper-based legacy systems that hindered productivity and transparency. Manual handling of invoices, reliance on outdated filing systems, and limited accessibility to important financial information created bottlenecks for finance managers and staff across various departments.
As transaction volume continued to grow, the more complex financial management became, with a lack of real-time visibility into budget allocations and expenditures, the challenge of maintaining fiscal discipline and regulatory compliance became strained. Moreover, manual invoice processing impeded the finance department's ability to focus on financial planning and analysis.
As a result of the need for change, Bunbury Cathedral Grammar School embarked on a mission to find a comprehensive solution that would revolutionise its accounts payable processes and introduce a new model of efficiency and transparency.
In response to the pressing need for digital transformation, Bunbury Cathedral Grammar School turned to Alii, a leading financial management platform renowned for its innovative features and user-friendly interface. Alii offered a suite of tools designed to streamline accounts payable workflows, automate manual tasks, and provide real-time insights into financial data. With its intuitive design and robust functionality, Alii promised to revolutionise the way Bunbury Cathedral Grammar School managed its finances, from invoice processing to budget tracking.
The implementation of Alii was accompanied by a comprehensive training program and dedicated support from the Alii team, ensuring a smooth transition for staff members across all departments. Finance managers were equipped with the knowledge and tools to leverage Alii's capabilities effectively, empowering them to drive positive change and enhance operational efficiency.
Once in use, Alii significantly streamlined accounts payable operations at Bunbury Cathedral Grammar School. Manual tasks were replaced with efficient digital workflows, which allowed quick and easy access to invoices and eliminated paper-based processes. Automating once repetitive tasks allowed staff to focus their efforts on value-adding activities, boosting overall productivity and efficiency.
The transition to a digitised process resulted in increased job satisfaction, improved efficiency, productivity and visible budget management at Bunbury Cathedral Grammar School.
Gained efficiency: Bunbury Cathedral Grammar School experienced significant efficiency gains after streamlining their workflow, noting tasks could be completed in a fraction of the time, allowing them to get rid of manual tasks that once consumed valuable time.
Enhanced budget visibility: With the help of Alii's reporting dashboards, finance managers could identify and address errors in real time, resulting in proactive budget management and expenditure control.
Environmental sustainability: By digitising their processes, Bunbury Cathedral Grammar School saves 8,333 sheets of paper per tree annually, significantly reducing their carbon footprint.
Improved governance: Bunbury Cathedral Grammar School enhanced its auditing procedures by integrating its existing finance and AP processes with an internal audit trail. This integration provides a comprehensive record of all transactions.
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